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Special Events Application

Special Events Application
The City of Cocoa Beach understands the benefits of holding Special Events in the City for our residents and guests. Please take the time to fill out the Special Events Application completely before submitting it. All Special Events applications are reviewed by City Staff. After all documents are turned in a Special Events Committee Meeting is scheduled with the event promoter and City Staff to facilitate the event. The attached check list will assist you in filling out the application and helping you to be sure you have all necessary documents prior to the Special Events Committee meeting.
Event Information
Type of Event*
Event Date *
Event Time*
Event Time Start Time
—
Event Time End Time
Location of Event*
Event Promoter
Billing Address*
City*
State*
Zip*
Telephone Number*
Email Address*
Estimated Attendance Numbers
Will Alcohol be Served?
1. Yes
2. No
Music
1. Yes
2. No
Will there be Temporary Structures?
1. Yes
2. No
Temporary Structures to be used
Choose all that apply
1. Stages
2. Fencing
3. Bleachers
4. Tents
5. Booths
6. Scaffolding
7. Bandstands
8. Other
Special Effects
1. Yes
2. No
Food Trucks
1. Yes
2. No
Types of Special Effects
Please attach to application
Schedule of Events per day, Parking Plan, Site Plan, Sanitation Plan, and a Dune Protection Plan if located event is location adjacent to or on the beach.
Documents Needed for Special Events Meeting
1. Complete Site Plan
2. Completed Parking Plan
3. Sanitation Site Plan (trash and portable toilets). Number determined by the City.
4. Dune Protection plan (if required)
5. Letter from upland owner authorizing the even at their location, if required
6. If needed per ordinance, copy of letter/postcard notifying surrounding businesses and/or residents
7. Proof of Insurance naming City of Cocoa Beach as additional insured
*City determines security number - Police and Fire.
No Single-Use Plastic or Polystyrene Products
The applicant and event holder or sponsor agrees that the event will not utilize any single-use plastic or polystyrene products at the event and understand that it is the responsibility of the event applicant, sponsor, or event holder to ensure no single-use plastic or polystyrene products are used. Failure to comply may result in an immediate cancellation of the special event permit by the Leisure Board Committee or City Manager.
Agreement*
1. I agree to abide by all condition set forth.
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